I don't yet fulfill the eligibility requirements, but soon will - Can I still apply?

For the 2018/20 announcement applicants who have not yet submitted their PhD thesis should be certain they can do so by 1 March 2018. Such applicants should make sure that their application includes a statement from their supervisor, department or university confirming their expectation that they can submit their thesis in time. The ICI Berlin recognizes that there are many different procedures; by ‘submission’ we intend submission to the committee evaluating the thesis, which often happens before the thesis defense, rather than a sometimes more formal submission after the defense.

My last degree was more than ten years ago - Can I still apply?

The fellowships announced are meant for individuals early in their career. While there is no age limit, applicants must not have received their (last) PhD more than ten years before the date of appointment (i.e. not before 10 September 2008 for the 2018/20 fellowships).
Unfortunately, we cannot make exceptions, as it would not be fair towards those who are held off from applying due to this rule.

Is it possible to apply for shorter fellowships?

As an ongoing common discussion is an important element of the fellowship programme, the announcement is primarily aimed at applicants interested in a fellowship for two academic years. However, we also accept applications for shorter fellowships, which we may offer in exceptional cases or when places open up during the two-year project.

We are a team - can we apply together?

The ICI Berlin welcomes collaborative work and does not exclude people applying together. However, given the limited number of fellowships offered on a competitive basis, a team with one collaborative project would have to share their stipend and the office space may have to be shared as well. Furthermore, members of the team would have to be individually eligible for a fellowship. Each should send a complete application and state clearly on the application form with whom they are applying.
Several stipends can only be given if the individuals in the team also have individual projects. In this case, both the individual and joint projects will be factored in when evaluating the applications. If you have a joint and individual project, please indicate on the application form whether you are interested in the fellowship also if your partner(s) were not selected and/or you had to share the stipend.

The requirements in the announcement and guidelines differ - how come?

The ICI Fellowships Guidelines identify the general parameters of the ICI Fellowships Programme and are intended to remain quite constant and to be adapted only gradually over the years.
The Announcements, by contrast, are formulated every other year to reflect the emphasis that the Selection Committee seeks to set for the upcoming selection process. In addition to specifying the research focus, they may also indicate further selection criteria.


Is there a Submit Button?

No, just make sure to click ‘Save Changes’ whenever you add or change details or documents on the application platform (you’ll find the button at the bottom of the form that you access via your private link). After the deadline, the platform will be closed and all dossiers saved will be reviewed. (If, on the other hand, you have decided not to apply after having entered details and uploaded documents, please send a mail to application2018(at)ici-berlin.org to have your dossier deleted.)

What is included in the character count (abstract, proposal, samples)?

The character count includes spaces and footnotes.
Additional information such as a bibliography may be added separately, if you don’t consider it to be essential for the application. That is: only what is within the indicated character limit is certain to be read and considered for the evaluation.

In what language(s) may I apply?

The abstract and proposal of your application must be in English or German.
For the reference letters and work samples, French, Italian, and Spanish are also acceptable due to the current composition of the selection board. A short abstract or summary in English or German would however be appreciated for the work samples.

Can I send documents by regular mail?

As the selection comittee is distributed over several countries and we do not have the resources to duplicate and forward non-electronic documents, there is no point in sending us documents by regular mail. If you cannot upload your documents through the application portal https://application.ici-berlin.org, please make them available through a dropbox or on a website. In any case, please note that we cannot return any material that you mail to us.

Do you need official copies of transcripts, certificates etc.?

Transcripts and certificates are no longer needed at the time of application, but please note that if you are selected and accept the fellowship, you will be asked to provide evidence of your degree as well as to sign your application and certify its correctness before beginning the fellowship at the ICI Berlin.

Can I use a dossier service for the reference letters?

Of course, you can also use a dossier service to have letters of recommendations sent to us. It would be preferable if they could upload the dossier at application.ici-berlin.org/letter, but they are also welcome to mail it to application2018(at)ici-berlin.org. In any case, please make sure to register yourself first at https://application.ici-berlin.org so that the recommendation(s) can be associated with your dossier.

What is the deadline for the letters of recommendation?

The deadline for the letters of recommendation is the same as for the application itself. However, as we understand that the timely submission of the letters is not entirely in the applicant’s control, we will not disqualify applications with late letters. Please make sure that the letters arrive within a week of the deadline as the selection process will have started by then and missing letters of recommendation may have an unfavourable impact on your application.

How precisely is the stipend level determined?

The range indicated in the Fellowships Announcement translates into two stipend levels, depending on whether a PhD is held for less than six years or more. When a fellow’s status changes the stipend level is adapted in the subsequent month.

Can I come by the ICI Berlin to discuss some details of the application?

We hope for your understanding that for reasons of both fairness and limited resources the ICI staff cannot meet prospective fellows to discuss their applications. You should find most questions addressed in these (continuously updated) FAQs or the application instructions and the documents indicated there. Where these documents do not specify an exact requirement for the application material, please use your own judgment to determine what material would be most helpful for the selection committee to evaluate your application. If, after carefully reading these materials, you still have a question regarding your application, please contact us at info(at)ici-berlin.org.


1. Please read the

2. Please register at application.ici-berlin.org. You will receive an email with a private application link, which you can use to complete your application.

3. Please choose two recommenders who are able to comment on your suitability for the fellowship and the potential of your project. Ask them to submit their letters of recommendation directly at application.ici-berlin.org/letter by the application deadline. Please make sure to register first (see step 2) so that the references can be linked to your application.

4. Please prepare the following material in English or German as electronic documents (preferably pdf):

A. Curriculum Vitae

Please include all information you deem relevant, noting that neither date of birth nor personal picture are required.

B. Project Proposal with Abstract

Please write an abstract (about 1 000 characters) of your project proposal.

In your project proposal (no more than 10 000 characters in total), please indicate:

  • The topic
  • The questions, and goals of your project
  • The methodology to be employed
  • Any preliminary work done
  • A timetable and the planned form of publication.

Please describe how the project bears upon the project ERRANS, Environ/s and how you expect to contribute to an exchange with other fellows and benefit from it.

C. Work Samples

Please include a chapter from your book or dissertation, an article, work in progress, or some equivalent material or documentation. (No more than 50 000 characters or 20 pages).

5. Using the private application link you received in step 2, please fill in the form with the requested details regarding yourself and your application, and upload the documents A-C. Please make sure that your application is complete before the deadline.

Deadline is 7 January 2018